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Administrative Assistant

Morristown, TN 37813

Posted: 06/17/2019 Industry: Administrative Job Number: 1334856
Come work for TalentForce, a leader in the staffing industry since 1987! We offer competitive wages and benefits such as GED reimbursement, insurance, scholarship opportunities, employee incentives and a $100.00 referral bonus.
We are currently accepting applications for Administrative Assistant.

Administrative Assistant job summary
Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis
Essential duties and responsibilities
  • Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages
  • Provide callers with information such as company address, directions to company, fax numbers, company website and other related information
  • Greets and directs visitors to the company; manages reception area to maintain a professional image
  • Receive, sort and forward incoming mail
  • Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)
  • Serve as point person for organizing all large mailings
  • Assist in the ordering, receiving, stocking and distribution of office supplies
  • Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
  • Manage conference room reservations and organize all aspects for meetings
  • Type correspondence and reports; edit and update various spreadsheets
  • Maintain confidential records and files
  • Perform other related duties as required

Qualifications and requirements
  • High School diploma or GED
  • Excellent time management and multitasking skills
  • Working knowledge of mail processes such as postage machine, FedEx, UPS
  • Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
  • Ability to enter data efficiently, timely and correctly in order to meet deadlines
  • Good planning and organizational skills
  • Well-developed verbal, listening, and written communications skills
  • Ability to work independently or as a team player
  • Attention to detail and a high level of accuracy and confidentiality
  • Ability to maintain a professional appearance and manner
  • Ability to contend with a wide variety of people on various issues
  • Ability to work in a busy office with constant interruptions
  • 1-3 years previous experience in an office environment
  • Knowledge of general bookkeeping, accounting and/or Human Resources skills may be required

Physical demands and abilities
  • Regularly spend long hours sitting and using office equipment and computers
  • Regularly move from sitting to standing positions effortlessly
  • Regularly work on repetitive tasks
  • Regularly use hands and fingers to handle, control or feel objects
  • Regularly hold the arm and hand in one position or hold the hand steady while moving the arm
  • Regularly use headphones and earpiece
  • Regularly see details of objects that are less than a few feet away
  • Regularly speak clearly so listeners can understand
  • Regularly understand the speech of another person
  • Frequently bend to file and maintain files
  • Occasionally lift 5-10 pounds
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